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CONTRACT FOR RENTAL OF SPACE AT THE 2009 BETTER LIVING IN PORTUGAL EXHIBITION
**1. GENERAL**
Exibições Ibéria Lda (hereinafter called The Organiser) has been contracted by AFPOP to organise on a turnkey basis the 2009 Better Living in Portugal Exhibition (hereinafter known as BLiP).
The exhibition will be held on Saturday October 24 (open to the public from 10.00 until 19.00) and Sunday October 25 (open to the public from 11.00 until 18.00).
BLiP will be held at the Expo-Arade exhibition site in Portimão, a site specifically designated for exhibitions and fairs.
**2. SPACE**
Units
The Organiser offers units of space 3m x 3m (three meters by three meters) inclusive of up to three walls, lighting, neutral coloured carpet, signage and mono-phase electrical points.
**3. PAYMENT**
Deposit
A deposit of 50% (fifty per cent) of the total value of the space contract (see final item) is due for payment no later than FIVE WORKING DAYS from receipt of this contract. Deposits are non-refundable.
Deposit payments can be made:-
• by cheque made payable to Exibições Ibéria Lda and posted to Apartado 281, 8401-904 Lagoa
• in cash in person to the Exiberia office which is located within The DLA office in Almancil or to The Resident office in Lagoa
or
• by bank transfer to the following account:-
NIB Nº: 0010 0000 41075620001 06
IBAN: PT50 0010 0000 4107 5620 0010 6
BIC: BBPIPTPL
Note: The Organiser regrets it is unable to accept credit card payments.
Forfeiture
Should the deposit not be received within 5 working days and there is other interest in the stand space requested, The Organiser reserves the right to offer this space to another exhibitor.
Balance of payment
The balance of payment due under this contract should reach The Organiser no later than August 29 2009 by using one of the established payment methods in "Deposit" above. Should you fail to make your final payment by August 29, 2009 the organisers reserve the right to offer the reserved space, to another interested party.
**4. BUILD UP AND BREAKDOWN OF EXHIBITION**
Full details of these timings will be sent to you by email. It is essential that you adhere to these timings. Any requests for alteration should be made immediately by email to sheena@blip-exhibitions.com to ensure the smooth build up and breakdown of the exhibition both for you and other exhibitors.
Breakdown prior to 18.00 on Sunday is expressly forbidden. Any exhibitor breaking down his stand before this time will forefit the right to be at future exhibitions. A financial penalty will be levied against any exhibitor who breaksdown his space prior to 18.00 on Sunday.
**5. UTILISATION OF SPACE**
This contract is offered to The Exhibitor by The Organiser on the following basis:-
• The space reserved by The Exhibitor is for the Exhibitor and his company’s sole use only. There can be no sub-letting of space by the named Exhibitor to any other entity.
• The Exhibitor will keep his exhibition space tidy and will not encroach on the public walkways.
• Where appropriate The Exhibitor will display certificates of competence in his exhibition area.
• The Exhibitor where applicable will play music only at a very low level.
**6. OBLIGATIONS OF THE EXHIBITOR**
The Exhibitor will:-
• ensure that he has appropriate insurance cover for the duration of the exhibition.
• advise The Organisers immediately of any infringement of the contractual obligations by other exhibitors.
• advise of any emergency situation which he may see.
• advise The Organisers of any leafleting (or other campaign) by any entity not contracted to be at the exhibition.
• advise The Organisers of any other concern regarding his space.
• make himself, and those working with him for the duration of the exhibition, fully conversant with the position of emergency exits and fire extinguishers.
• ensure that his exhibition space is ready and open to the public at 10.00 on the Saturday and 11.00 on the Sunday.
• not commence breakdown until the exhibition closes at 18.00 on Sunday.
**7. INFRINGEMENT**
The Organizers reserve the right to close exhibition space occupied by the Exhibitor without further recourse should any infringement of the above stated points 3 through 6 occur and without obligation to refund payment made by The Exhibitor to The Organisers. |
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